Job: Executive Assistant

Confidential assistant to Executive Officers. Responsible for administrative and clerical tasks assigned by Executive Officers. Processes manual and computer generated reports as required. Maintains executive calendar, coordinates schedules, makes airline and hotel reservations. Coordinates special projects. Corresponds with current and prospective clients as directed.


RESPONSIBILITIES

Maintains Executive Officer calendars and advises of schedule/appointments.
Schedule outlook appointments / meeting invites.
Generates sales, marketing and billing reports plus additional reports as required.
Develops travel itineraries inclusive of airline reservations, flight connections
hotel reservations and car rentals.
Coordinates and assembles sales and marketing materials for perspective clients.
Arranges meetings, conferences and special events.
Maintain project plans, outlines, meeting notes and task lists.
Maintains confidential files inclusive of company financial records and privileged
correspondence
Conduct business in a professional and courteous manner.
Performs all other duties as assigned by executive management

QUALIFICATIONS

Excellent/proven telephone, customer service , communications, and presentation skills: verbal, written, via telephone and email.
Proficient using personal computers and various software products (i.e. Excel, Word, Power Point, Outlook, and Access).
Previous administrative or project management experience.
Typing speed of 60 wpm with 99% accuracy.
Must be able to successfully work in a highly functioning, fast paced, changing work environment.
At least a minimum 3 years work experience supporting a CEO, Chief Operating Officer, or Executive Officer of a larger company. Professional/outgoing disposition
Extraordinary ability to multitask; managing as many as ten tasks at one time.